Rules and Regulations | Meeting Rooms
1. All applications for facility use shall be made via official forms provided by PACC. Permission to use PACC facilities shall be granted in accordance with an approved fee schedule adopted by the PACC Board of Directors/Oxnard City Council.
2. Completed facility use applications along with the required room deposit shall be returned to PACC, 800 Hobson Way, Oxnard, CA 93030 or emailed to rentals@oxnardperformingarts.com.
3. Small classroom rental fees shall be paid at the time the facility application is submitted.
4. Remaining balance of rental fees must be paid ten (10) working days prior to applicant’s program date. Applicable rental rates are effective from time-in to time-out. All programs must conclude by 12:00 am.
5. Room Reservation Cancellation: PACC requires thirty (30) days advance cancellation notice by applicant in order to receive a refund of fees. When proper cancellation notification is presented to PACC, room rental fees, less a 10% administrative fee, shall be refunded to applicant via check 4-6 weeks after the conclusion of event. Applicant’s failure to give appropriate cancellation notice to PACC may affect approval of subsequent facility use requests.
6. Reservations for ongoing room use shall be granted for a period not to exceed six (6) months. No use shall be granted in such a manner as to constitute a monopoly for the benefit of any individual or organization.
7. Reservations may be revoked for the following reasons:
9. PACC room facilities can be rented seven days a week depending upon availability. Applicants who want to use the facilities other than during the designated hours of operation or during legal holidays will be charged a personnel fee according to the fee schedule. PACC will be closed on the following legal holidays: New Year’s Day, Memorial Day, 4th of July, Labor Day, Thanksgiving Day, and Christmas.
10. The granting of repeat facility reservations to any applicant will be contingent upon care of property and observances of approved PACC rules and regulations.
11. Any and all damage and/or loss of PACC property as a result of applicant’s usage will be the responsibility of applicant.
12. An adult sponsor who will be in attendance and in charge of activity must complete Youth group reservations. For every 20 youths attending, one responsible adult must be present and the names of such chaperones shall be furnished to PACC staff three days prior to use of the facility.
13. Applicant must obtain prior approval from PACC to decorate in any of center’s facilities. Applicant must obtain a permit from the City of Oxnard Licensing Services and Fire Department for usage of open flame decorations such as: Candles, lanterns, torches, fire batons, or any other open-flame. No tapes, glues, staples, nails, tacks or any other types of adhesives that can cause damage to painted surface will be permitted. PACC does not provide ladders. Applicant must provide own ladder.
14. Under no circumstances shall applicant remove PACC equipment from the premises.
15. PACC facilities shall be left in a clean and orderly condition. Any PACC equipment moved shall be returned to its original location. Applicant will be responsible for any additional cleanup fees incurred.
16. Applicant shall not use any foreign matter on the parquet flooring, i.e., dance wax. Applicant will be charged accordingly for any floor damage incurred as a result of this.
17. FOOD CATERING ONLY PACC/CITY OF OXNARD APPROVED CATERERS SHALL BE PERMITTED TO USE THE BANQUET KITCHEN. GROUPS PROVIDING THEIR OWN FOOD ACCORDING TO THE POT LUCK CRITERIA (SEE PAGE 2) WILL BE ASSESSED A FEE OF $200 FOR THE OXNARD ROOM AND $100 FOR THE VENTURA ROOM.
18. ALCOHOLIC BEVERAGE CATERING ALL ALCOHOL MUST BE PROVIDED BY AN APPROVED CITY OF OXNARD BAR CATERER (SEE PAGE 4). APPLICANTS CANNOT PROVIDE THEIR OWN ALCOHOL. THE PERFORMING ARTS & CONVENTION CENTER DOES NOT PERMIT THE SERVING OF ALCOHOL FOR UNDERAGE PUBLIC EVENTS. Applicants who are permitted to have alcoholic beverages served during their programs, must make
arrangements with an approved bar caterer (see page 4). All alcoholic beverages (this includes but is not limited to beer, wine, champagne, hard liquor, punch containing any alcohol, and/or champagne toasts) must be served by an approved City of Oxnard/PACC bar caterer. A caterer’s fee of $400 for
the Oxnard Room and $200 for the Ventura Room is paid to the City of Oxnard/PACC by the bar caterer. The last call for bar service shall be one hour prior to close of event. Bar hours shall be posted. SECURITY REQUIREMENTS PACC shall be responsible for scheduling security services directly with Aztec Protection. Security guards shall be present during and within one-half hour before and after the time that live entertainment is presented at a public dance. Security guards shall keep order inside and immediately outside the location where the public dance is held, including the parking areas adjacent thereto. Security guards shall not permit loitering outside the public dance. One security guard shall be present when 25 to 50 patrons are present, and one additional security guard shall be present for each additional increment of 1-50 patrons, up to a maximum of eight security guards. Applicant shall pay the security balance in full 30 days prior to program date. If not paid 30 days prior, the event shall be subject to cancellation.
19. Kitchen facilities are available in the Ventura Room only. Priority use shall be given to the group renting the Ventura Room.
20. The use of public address sound equipment on PACC premises shall be limited to the equipment provided by the facility. Applicant may provide own system if desired.
21. Religious groups desiring ongoing use of PACC facilities for the purpose of conducting religious services shall apply in writing to the manager of the facility. Reservations shall be granted for emergency situations only. Such uses shall be limited to a six-month period at any one consecutive time.
22. Any individual, group, or organization that is deemed subversive or that has as one of its objectives the overthrow of the United States government shall not be permitted to use PACC facilities.
23. PACC shall reserve the right to review all applications for use and make policy changes as deemed necessary.
24. PACC shall require from all applicants to provide certificates of liability insurance (see page 5) naming the City of Oxnard/PACC as additionally insured as to its interest. Applicant may provide a certificate of liability insurance from own insurance company or a policy may be purchased from PACC for a nominal fee.
25. Applicant shall not post any advertisements, flyers, posters, circulate petitions, or solicit donations on PACC premises without first obtaining written approval from the manager or designated representative of the facility.
26. PACC reserves all concession rights for its own benefit. Applicant may sell programs, records, tapes, books, and related items as they pertain to applicant’s program and that are sold in conjunction with event. Applicant shall make arrangements in advance with PACC. Applicant shall be subject to a
minimum payment of 15% of the gross receipts.
27. Applicant shall be responsible for occupying and vacating the premises according to the time specified on the reservation. Any deviations will result in overtime rental and/or personnel fees to the applicant.
28. Applicant or designated representative shall remain on the premises during the move-out of any of applicant’s equipment and/or contracted musicians’ equipment’s at the conclusion of program. Applicant shall be allowed one-half hour at the conclusion of the program to accomplish any move out of equipment. If applicant exceeds one-half hour, applicant shall be subject to overtime rate fee.
29. Applicant shall provide complete, detailed information of proposed program for the facility reservation. PACC staff shall not be under obligation to supply any equipment nor to perform any work not specified in reservation.
30. Applicant shall act as or designate one person to act as program coordinator. Applicant or the designated representative shall make all arrangements with the PACC.
31. Any equipment, supplies, decorations, or other items pertaining to applicant’s program left on PACC premises for more than ten (10) working days after the conclusion of said program shall be deemed as abandoned and shall be disposed of by the manager of the facility.
32. Any facility cleaning deposit due to applicant at the conclusion of program or any refund due to applicant as a result of program cancellation shall be returned to applicant via U.S. postal service. Applicant shall be responsible for notifying the staff of the Oxnard Performing Arts & Convention Center
of any address changes prior to applicant’s program.
33. No vehicles will be permitted inside the Oxnard Performing Arts & Convention Center complex for the purpose of loading and unloading equipment, supplies, etc., pertaining to the applicant’s program. Applicant shall use only the designated parking areas on Hobson Way, Ninth Street or the employee
parking lot directly behind the Oxnard Room (between complex and park).
2. Completed facility use applications along with the required room deposit shall be returned to PACC, 800 Hobson Way, Oxnard, CA 93030 or emailed to rentals@oxnardperformingarts.com.
3. Small classroom rental fees shall be paid at the time the facility application is submitted.
4. Remaining balance of rental fees must be paid ten (10) working days prior to applicant’s program date. Applicable rental rates are effective from time-in to time-out. All programs must conclude by 12:00 am.
5. Room Reservation Cancellation: PACC requires thirty (30) days advance cancellation notice by applicant in order to receive a refund of fees. When proper cancellation notification is presented to PACC, room rental fees, less a 10% administrative fee, shall be refunded to applicant via check 4-6 weeks after the conclusion of event. Applicant’s failure to give appropriate cancellation notice to PACC may affect approval of subsequent facility use requests.
6. Reservations for ongoing room use shall be granted for a period not to exceed six (6) months. No use shall be granted in such a manner as to constitute a monopoly for the benefit of any individual or organization.
7. Reservations may be revoked for the following reasons:
- Such use may interfere with City of civic programs.
- Where there has been a violation of approved regulations.
- It is found that application for facility reservation contains false or misleading information.
- An accidental conflict in reservations occurs.
9. PACC room facilities can be rented seven days a week depending upon availability. Applicants who want to use the facilities other than during the designated hours of operation or during legal holidays will be charged a personnel fee according to the fee schedule. PACC will be closed on the following legal holidays: New Year’s Day, Memorial Day, 4th of July, Labor Day, Thanksgiving Day, and Christmas.
10. The granting of repeat facility reservations to any applicant will be contingent upon care of property and observances of approved PACC rules and regulations.
11. Any and all damage and/or loss of PACC property as a result of applicant’s usage will be the responsibility of applicant.
12. An adult sponsor who will be in attendance and in charge of activity must complete Youth group reservations. For every 20 youths attending, one responsible adult must be present and the names of such chaperones shall be furnished to PACC staff three days prior to use of the facility.
13. Applicant must obtain prior approval from PACC to decorate in any of center’s facilities. Applicant must obtain a permit from the City of Oxnard Licensing Services and Fire Department for usage of open flame decorations such as: Candles, lanterns, torches, fire batons, or any other open-flame. No tapes, glues, staples, nails, tacks or any other types of adhesives that can cause damage to painted surface will be permitted. PACC does not provide ladders. Applicant must provide own ladder.
14. Under no circumstances shall applicant remove PACC equipment from the premises.
15. PACC facilities shall be left in a clean and orderly condition. Any PACC equipment moved shall be returned to its original location. Applicant will be responsible for any additional cleanup fees incurred.
16. Applicant shall not use any foreign matter on the parquet flooring, i.e., dance wax. Applicant will be charged accordingly for any floor damage incurred as a result of this.
17. FOOD CATERING ONLY PACC/CITY OF OXNARD APPROVED CATERERS SHALL BE PERMITTED TO USE THE BANQUET KITCHEN. GROUPS PROVIDING THEIR OWN FOOD ACCORDING TO THE POT LUCK CRITERIA (SEE PAGE 2) WILL BE ASSESSED A FEE OF $200 FOR THE OXNARD ROOM AND $100 FOR THE VENTURA ROOM.
18. ALCOHOLIC BEVERAGE CATERING ALL ALCOHOL MUST BE PROVIDED BY AN APPROVED CITY OF OXNARD BAR CATERER (SEE PAGE 4). APPLICANTS CANNOT PROVIDE THEIR OWN ALCOHOL. THE PERFORMING ARTS & CONVENTION CENTER DOES NOT PERMIT THE SERVING OF ALCOHOL FOR UNDERAGE PUBLIC EVENTS. Applicants who are permitted to have alcoholic beverages served during their programs, must make
arrangements with an approved bar caterer (see page 4). All alcoholic beverages (this includes but is not limited to beer, wine, champagne, hard liquor, punch containing any alcohol, and/or champagne toasts) must be served by an approved City of Oxnard/PACC bar caterer. A caterer’s fee of $400 for
the Oxnard Room and $200 for the Ventura Room is paid to the City of Oxnard/PACC by the bar caterer. The last call for bar service shall be one hour prior to close of event. Bar hours shall be posted. SECURITY REQUIREMENTS PACC shall be responsible for scheduling security services directly with Aztec Protection. Security guards shall be present during and within one-half hour before and after the time that live entertainment is presented at a public dance. Security guards shall keep order inside and immediately outside the location where the public dance is held, including the parking areas adjacent thereto. Security guards shall not permit loitering outside the public dance. One security guard shall be present when 25 to 50 patrons are present, and one additional security guard shall be present for each additional increment of 1-50 patrons, up to a maximum of eight security guards. Applicant shall pay the security balance in full 30 days prior to program date. If not paid 30 days prior, the event shall be subject to cancellation.
19. Kitchen facilities are available in the Ventura Room only. Priority use shall be given to the group renting the Ventura Room.
20. The use of public address sound equipment on PACC premises shall be limited to the equipment provided by the facility. Applicant may provide own system if desired.
21. Religious groups desiring ongoing use of PACC facilities for the purpose of conducting religious services shall apply in writing to the manager of the facility. Reservations shall be granted for emergency situations only. Such uses shall be limited to a six-month period at any one consecutive time.
22. Any individual, group, or organization that is deemed subversive or that has as one of its objectives the overthrow of the United States government shall not be permitted to use PACC facilities.
23. PACC shall reserve the right to review all applications for use and make policy changes as deemed necessary.
24. PACC shall require from all applicants to provide certificates of liability insurance (see page 5) naming the City of Oxnard/PACC as additionally insured as to its interest. Applicant may provide a certificate of liability insurance from own insurance company or a policy may be purchased from PACC for a nominal fee.
25. Applicant shall not post any advertisements, flyers, posters, circulate petitions, or solicit donations on PACC premises without first obtaining written approval from the manager or designated representative of the facility.
26. PACC reserves all concession rights for its own benefit. Applicant may sell programs, records, tapes, books, and related items as they pertain to applicant’s program and that are sold in conjunction with event. Applicant shall make arrangements in advance with PACC. Applicant shall be subject to a
minimum payment of 15% of the gross receipts.
27. Applicant shall be responsible for occupying and vacating the premises according to the time specified on the reservation. Any deviations will result in overtime rental and/or personnel fees to the applicant.
28. Applicant or designated representative shall remain on the premises during the move-out of any of applicant’s equipment and/or contracted musicians’ equipment’s at the conclusion of program. Applicant shall be allowed one-half hour at the conclusion of the program to accomplish any move out of equipment. If applicant exceeds one-half hour, applicant shall be subject to overtime rate fee.
29. Applicant shall provide complete, detailed information of proposed program for the facility reservation. PACC staff shall not be under obligation to supply any equipment nor to perform any work not specified in reservation.
30. Applicant shall act as or designate one person to act as program coordinator. Applicant or the designated representative shall make all arrangements with the PACC.
31. Any equipment, supplies, decorations, or other items pertaining to applicant’s program left on PACC premises for more than ten (10) working days after the conclusion of said program shall be deemed as abandoned and shall be disposed of by the manager of the facility.
32. Any facility cleaning deposit due to applicant at the conclusion of program or any refund due to applicant as a result of program cancellation shall be returned to applicant via U.S. postal service. Applicant shall be responsible for notifying the staff of the Oxnard Performing Arts & Convention Center
of any address changes prior to applicant’s program.
33. No vehicles will be permitted inside the Oxnard Performing Arts & Convention Center complex for the purpose of loading and unloading equipment, supplies, etc., pertaining to the applicant’s program. Applicant shall use only the designated parking areas on Hobson Way, Ninth Street or the employee
parking lot directly behind the Oxnard Room (between complex and park).